Automatically forward scanned documents
If your scanner is shared on a network, you can use Windows Fax and Scan to automatically forward scans (also known as scan routing). Scan routing can help you to manage and distribute scanned documents and pictures by automatically forwarding them to one or more e‑mail addresses, network folders, or both.
Notes
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Only documents or pictures that you scan by pressing a button on a scanner or multifunction printer with scanning capabilities can be automatically forwarded. Documents or pictures that you scan by using a program, such as Windows Fax and Scan, Windows Photo Gallery, or the program that came with the scanner, can not be forwarded automatically.
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Scan routing is designed for optimal use by a person who is responsible for managing a shared scanner on a domain. If your computer is on a home network, or if it is connected directly to the Internet, a fax modem, or a fax server, we recommend that you forward scanned documents or pictures by using the other options provided in Windows Fax and Scan. For more information, see Fax or e‑mail a scanned document.
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Some scanners do not work with the scan routing option in Windows Fax and Scan. For more information, contact the scanner manufacturer.
If your scanner supports scan routing, you can automatically forward scanned documents to one or more e‑mail addresses. To prevent delivery problems with your e‑mail server, you might only be able to forward documents that are less than the file size specified by the network administrator or your Internet service provider (ISP). For example, some servers are configured so that only scanned documents that are less than 1 megabyte (MB) in size can be automatically sent as an attachment to an e‑mail message. For scan routing to be applied, you must also be logged on to the computer and the computer must not be locked when you or someone else scans a document.
Before you begin, obtain the following information from a network administrator or your ISP:
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The name of the Simple Mail Transfer Protocol (SMTP) server that delivers outgoing e‑mail messages.
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The port number for the SMTP server (typically port 25).
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The authentication method required to use the SMTP server to send e‑mail messages, if required.
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Credentials
(your user name and password) for accessing the SMTP server, if required.
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Click the Start button 
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click All Programs, and then click Windows Fax and Scan.
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To use Scan view, at the bottom of the left pane, click Scan.
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Click the Tools menu, click Scan Routing, and then follow the instructions.
You can automatically forward scanned documents to one or more network folders if:
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Your scanner supports scan routing.
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The folder is shared from another computer or located directly on a server.
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The folder is a top-level folder and not a subfolder on the computer or server. The folder address should look like this:
\\servername\foldername or \\computername\foldername
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You have write permission for the folder on the computer or server.
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Click the Start button ,
click All Programs, and then click Windows Fax and Scan.
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To use Scan view, at the bottom of the left pane, click Scan.
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Click the Tools menu, click Scan Routing, and then follow the instructions.
