To print envelopes and labels, you should use software with features that make it easier to fill them out and print them. Many word processing, desktop publishing, and design programs contain templates for printing on a wide variety of envelope and label sizes.
Some programs allow you to print a single envelope or an individual label, while others help you create mass mailings with features such as default return addresses and customized shipping labels. You might be able to choose font types or sizes, add images, or customize your layout. Make sure you know the size of the envelope or label you are printing on, because all programs will require this information.
Some programs have options for entering the product number for labels from various companies, in place of the label size. This takes the guesswork out of printing and makes it easier for you to print labels correctly.
After you fill in an envelope or label template with your text, the next step is to figure out what direction to feed the blank envelopes or label sheets into your printer. Should you feed them face up or down, and which direction should you rotate them?
Fortunately, many programs help you figure this out, including Microsoft Office Word and Microsoft Office Publisher. Some label makers also provide their own software for printing labels. Check the word processing or desktop publishing program you use to see if it supports label or envelope printing. Before printing on a label sheet or envelope, print a sample on plain paper, and examine all print options the program gives you.
For information about printing envelopes and labels in Microsoft Word, go to Create individual envelopes and labels. For information about printing envelopes and labels in Microsoft Office Publisher, go to Tips for printing your publication.
Here are some additional tips:
When printing envelopes, you’ll first need to figure out what direction to feed them into your printer. Check the print options in the program you are printing from or check your printer driver software. You might have to try inserting a few envelopes in different directions until you get them to print correctly.
Buy high-quality envelopes with a sharp crease. Do not try to feed envelopes with a clasp through your printer.
If you are printing a lot of envelopes at once, stack them loosely. If they are stacked too tight, your printer might jam.
Buy envelopes and labels that match the type of printer you have. Some print best with inkjet printers while others are designed for laser printers.
Practice printing labels on a plain sheet of paper before you print on an actual label sheet. This can save you lot of time, money and frustration. After you print a test sheet, place it on top of a blank label sheet and hold them up to a bright light to see if the text aligns to the labels.
Don’t print address labels that the post office will have trouble reading. Use a large enough font and don’t print addresses on a dark or colorful background image.