OneDrive app: Frequently asked questions

Here are answers to some frequently asked questions about the OneDrive app for Windows 8 and Windows RT.

Show all

Can I view files and folders that other people have shared with me?

If someone goes to OneDrive.com and shares a file or folder with you by sending a link in email, you can view that file or folder in the OneDrive app. Tap or click the arrow at the top of the screen, and then choose Shared. When items are shared, it might take a few minutes for them to appear here.

View different files and folders on OneDrive

How do I view Office files that I've opened recently?

Tap or click the arrow at the top of the screen, and then choose Recent documents.

How do I upload and download files?

To upload files on your PC to OneDrive, open the location you want to upload them to, open the app commands, and then tap or click Upload. Browse to find the files you want to upload, tap or click to select them, and then tap or click Add to OneDrive.

To download files on OneDrive to your PC, swipe down on them or right-click them, and then tap or click Download.

How can I open or save files on OneDrive from another app?

In the other app, choose the command to open or save. Tap or click the arrow next to Files, and then choose OneDrive in the list.

How can I share files and folders on OneDrive with other apps?

By using the Share charm, you can do things like sending an email message with a link to a photo on OneDrive.

  1. In the OneDrive app, swipe down on the file or folder you want to share or right-click it.

  2. Swipe in from the right edge of the screen, and then tap Share.
    (If you're using a mouse, point to the upper-right corner of the screen, move the mouse pointer down, and then click Share.)

  3. Tap or click the app you want to use to share. For example, tap or click the Mail app to send the file or folder as a link in email.

You can also share files from other apps (such as Photos) with OneDrive to upload them to your OneDrive. For more info about using the charms, see Search, share, change settings, and more

Note

  • For more sharing options, such as making a folder public so that it's searchable on the web, or getting a short URL to share in printed format, go to OneDrive.com, select the item, and then click Sharing at the top of the page. For more info, see Share files and folders and change permissions

How can I search for a file on OneDrive?

You can search for a file on OneDrive the same way you search for items in other apps. Follow these steps from anywhere in Windows:

  1. Swipe in from the right edge of the screen, and then tap Search.
    (If you're using a mouse, point to the upper-right corner of the screen, move the mouse pointer down, and then click Search.)

  2. Tap or click OneDrive in the app list.

Do I need the desktop version of the OneDrive app?

If you want a copy of your OneDrive files and folders saved on your PC and kept in sync with OneDrive.com and other computers, you need to install the OneDrive desktop app for Windows. For more info about the desktop app, see OneDrive desktop app for Windows: Frequently asked questions. Note that the OneDrive desktop app can't be installed on Windows RT.

Can I use the OneDrive app if I don't sign in to my PC with a Microsoft account?

Yes. If you sign in to your PC with a local account, you just need to sign in to OneDrive when you open the app.