Share your calendar

If you own a calendar in Microsoft Hotmail, you can share it with your contacts, with only the specific people you choose, or with everyone on the Internet.

Note

  • You can only share calendars that you own. You can't share your birthday or holiday calendar, any calendars that someone else might have shared with you, or any calendars you've subscribed to.

If you share your calendar with just your contacts, you have the most privacy. You can decide who has the ability to view or edit your calendar, and each contact must sign in with a valid Microsoft account to identify themselves.

If you want to share with someone who isn't a contact, you can send him or her a private web address for your calendar. The private web address is blocked from Internet search engines. However, there's nothing to prevent a person from sharing that address with their friends, or even sharing it publicly.

If you decide to share with everyone on the Internet, the calendar is published at a public URL, and isn't blocked from search engines.

To invite your contacts to view or edit a calendar

  1. Go to your calendar.

    You might need to sign in with your Microsoft account.

  2. On the toolbar, click the arrow next to Share, and then click the calendar you want to share.

  3. Click Share this calendar.

    The sharing settings are displayed.

  4. Select the Share your calendar with friends and family check box.

  5. In the Who can see to-dos list, select the option that you want.

    This setting controls whether the contacts you share your calendar with can also see your to-do list.

  6. Click Add people to display the Add people to share with dialog box.

  7. Do one or more of the following:

    • To share the calendar with people who are already in your contact list, select the check boxes next to the contacts that you want to share with.

    • To share the calendar with people who aren't already in your contact list, type their email addresses in the box above the list. Use a comma or a space to separate email addresses.

    Notes

    • Typing someone's email address here adds it to the sharing list automatically.

    • If the person you're sharing with doesn't have a Microsoft account, they'll be prompted to create one.

  8. Click Add.

  9. Next to each name, select the level of access that you want that person to have to your calendar:

    • Co-owner: Allows someone to create, edit, and delete events, and to manage some sharing settings. A co-owner can't delete a calendar, share it with anyone else, or change the publishing web address for a shared calendar.

    • View, edit, and delete items: Allows someone to read event and to-do details and change existing events and to-dos.

    • View details: Allows someone to see event details.

    • View free/busy times, titles, and locations: Allows someone to see your availability during events, and the titles and locations of your events (but not the details).

    • View free/busy times: Allows someone to see only your availability during events.

      Note

      • By default, all-day events are marked as free time in your calendar. To show that time as unavailable when other people view your calendar, in the event details, set Availability to Busy.

  10. To send the sharing invitations, click Save, and then click OK.

Notes

  • You can stop sharing a calendar with one or more of your contacts at any time. In the Share your calendar with friends and family section, just click the Remove icon next to each name that you want to remove from the sharing list.

  • You can also make a shared or published calendar private again. On the toolbar, click Share, and then click the calendar. Select Don't share this calendar (keep it private), and then click Save.

Get Calendar

Need more help?