Change Windows Mail signature settings

You can use the Signatures tab in the Windows Mail Options dialog box to create and modify custom signatures for your messages. Signatures can contain your name, e‑mail address, phone number, and any other information that you want to include at the bottom of your e‑mail messages. To access the Signatures tab:

  1. Open Windows Mail by clicking the Start button Picture of the Start button, clicking All Programs, and then clicking Windows Mail.

  2. Click the Tools menu, click Options, and then click the Signatures tab.

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Create a signature

To create a signature:

  1. Under Signatures, click New.

  2. Under Edit Signature, do one of the following:

    • In the Text box, type your signature.

    • Click File, click Browse, click the text or HTML file that contains your signature, and then click Open.

  3. Click OK.


  • If you want to create a signature containing custom fonts or graphics, design the signature using a word processor or HTML editor and save it as an HTML file. Then follow the steps above to select that file as a signature.

Use signatures on all e‑mail messages

If you want to automatically include the default signature in all of your messages, select the Add signatures to all outgoing messages check box.

Choose specific signatures for different e‑mail and newsgroup accounts

To use different signatures for specific accounts, click the signature you want to use, click Advanced, and then select the check box next to the account you want to use the signature with.

Choose a default signature

When using multiple signatures, you can choose which signature will be used by default. Click the signature you want to use, and then click Set as default.

Use signatures only on specific messages

If you want to manually choose when to include a signature in your message, ensure that the Add signatures to all outgoing messages check box is cleared. Then, when you want to add a signature to a specific message, click the Insert menu in the message window, point to Signature, and then click the signature you want to use.