Use your photos to create a calendar

Customizing a calendar with your own photos is a great way to share memories of the places you’ve been with the people you know (calendars make great gifts!).

There are three basic steps involved in creating a calendar with your photos.

  1. Organize the photos you want to use.

  2. Create the calendar using a template or tool (in this case, Outlook 2007 with the Calendar Printing Assistant feature).

  3. Print and assemble the calendar.

Picture of a calendar
Create a custom calendar with Outlook 2007 and the Calendar Printing Assistant

Many online templates exist that you can use, but if you already have Microsoft Outlook 2007 installed, you can download the free Calendar Printing Assistant online at the Microsoft Download Center.

Organizing your photos

You have twelve important decisions to make for each calendar you create—which photos to use? If the calendars are gifts for relatives, they might enjoy seeing family members in photos taken during different seasons or at places that have special meaning for them. You can also let your artistic side take over and include landscapes, abstract images, or whatever you feel like—it's totally up to you.

Picture of the Windows Photo Gallery
Windows Photo Gallery can help you organize your calendar photo choices

Windows Photo Gallery is a great feature you can use to make basic retouching fixes to photos, and then save copies of the photos you want to use in a separate folder. Saving the photos you want to use in a single folder will make it easier to add them to your calendar. For more information on using Windows Photo Gallery, see Windows Photo Gallery: frequently asked questions.


  • The Calendar Printing Assistant will stretch photos to fit a standard rectangular size, such as 800 x 600 pixels or 1024 x768 pixels. To preserve the look of your photos in the calendar, ensure they are saved using a standard rectangular size before you use the Calendar Printing Assistant. There are many common photo editing programs available that include a resize feature to change the number of pixels.

Creating a calendar using a template

Using a template to create your calendar is much easier than making one from scratch. To create a calendar using Office Outlook 2007, download the free Calendar Printing Assistant, available online at the Microsoft Download Center.

Picture of the Month Template pane in Calendar Printing Assistant
You can choose from several templates

Follow the directions on the website to download and install the assistant. After you install the assistant, do the following:

  1. Click Start, click All Programs, click Microsoft Office, click Microsoft Office Tools, and then click Calendar Printing Assistant.

  2. Under View Templates, expand Month Templates, and then click a template that uses custom images, such as Custom Image Month 04. The current month and year will be displayed. To change the calendar’s year, click the arrows next to the year.

  3. To add an image, click a month in Calendar Bar, and double-click the placeholder image in the calendar. In the Insert Picture dialog, browse to the image you want to use for that month, click the image, and then click Insert.

  4. Under each image in your calendar, highlight Type your label here, and then replace the highlighted text with your own description of each picture.

  5. The calendar will automatically list all of your Outlook appointments and tasks. To print a calendar without this information, clear the Calendar and Tasks check boxes.

    Picture of the Calendar Bar pane in Calendar Printing Assistant
    To remove Outlook appointments and print a clean calendar, clear the Calendar and Tasks check boxes
  6. After you’ve finished adding photos and captions for each month in your calendar, click the Save button, type a name for the calendar file, and then click Save.

    To display special dates for your printed calendar

    If you want to display special dates for your printed calendar, such as birthdays, anniversaries, vacations, or holidays, create a new calendar in Outlook and populate it with the dates you want to list. For more information, search Help in Outlook for "create additional calendars."

    Picture of the Calendars and Tasks pane with a custom calendar selected
    Add a personal calendar to highlight special occasions

    After you've created a personal calendar with special occasions, add it to the Calendar Printing Assistant. In the lower left-hand corner of Calendar Printing Assistant, click Add Calendars and Tasks. In the upper right corner, under My Calendars and Tasks, click the calendar you just created. Under Calendar and Tasks in the left pane, ensure the calendar you just created is selected, and then clear any other items listed.

Printing your calendar

You can make a flip-style calendar if your printer supports double-sided (sometimes called duplex) printing. If you choose double-sided printing, be sure to check the Print facing page for duplex printing option. This will print the photo for January on a blank page so the dates for January print on a separate page facing it. (If you don't select the check box, the calendar dates for January will print on the back of the picture for January.) For more information, see Choosing print options.

Picture of the Print dialog
Select the check box to print on both sides of your paper

To print the calendar

  1. Click File, and then click Print.

  2. In the Print dialog box, select Print date range, and select the dates of the calendar you want to print (for example January of a given calendar year to December of that year).

  3. If you are using double-sided printing, check the Print facing page for duplex printing check box, and ensure your printer's settings are configured for double-sided printing.

  4. Click Print.


  • You might need to adjust your printer's settings so that the calendar prints and flips the way you want it to.

  • If you plan to print your calendar on special paper, test the print job on ordinary paper first.

After you've printed the calendar, you can staple it together, or take it to a print shop to have it bound professionally.