Preview the appearance of a printed webpage

You can use print preview in Windows Internet Explorer 9 to see how a webpage will appear on a printed page and to make adjustments to improve its appearance.

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How to use print preview in Internet Explorer 9

To preview and print a webpage in Internet Explorer 9

  1. Open Internet Explorer by clicking the Start button Picture of the Start button. In the search box, type Internet Explorer, and then, in the list of results, click Internet Explorer.

  2. Go to the page you want to print.

  3. Click the Tools button Tools button, point to Print, and then click Print preview.
  4. If you want to print a specific page, click the Next Page button Picture of the Next Page button or the Previous Page button Picture of the Previous Page button to find the page, and then click the Print Document button Picture of the Print button.
  5. In the Print dialog box, do one or more of the following:

    • To Print a single page you're viewing in Print Preview, under Page Range, click Current Page.

    • To print all pages, under Page Range, click All .

    • To print several pages in a row, under Page Range, in the Pages text box, type the first and last page, separated by a dash (for example, 2-7).

  6. Click the Print button.

Note

  • Press the Esc key at any time to exit Print Preview or the Print dialog box without printing.

  • If you go to a webpage and open Print Preview before the page is fully loaded in the browser, the page will appear blank in Print Preview.

To cancel printing in Windows Vista

  1. Open Printers by clicking the Start button Picture of the Start button, clicking Control Panel, and then clicking Printers.
  2. Double-click the printer that you're using.

  3. In the print queue, right-click the item that you want to stop printing, and then click Cancel.

To cancel printing in Windows 7

  1. Open Devices and Printers by clicking the Start button Picture of the Start button, and then, on the Start menu, clicking Devices and Printers.
  2. Click your printer's icon, and then click See what's printing on the command bar.

  3. Right-click the document waiting to be printed, click Cancel, and then click Yes.

Changing how a page is displayed on the screen and printed page

The following table describes Print Preview options that affect both what you see on the screen and what appears on the printed page.

Click this
To do this
Portrait Picture of the Portrait button

Print the page vertically (portrait orientation).

Landscape  Picture of the Landscape button

Print the page horizontally (landscape orientation).

Page Setup Picture of the Page Setup button

Change paper size, orientation, or margins, and add headers or footers.

Turn headers or footers on or off Picture of the Turn headers or footers on or off button

Decide whether to print additional information (such as the date, website address, or page number) at the top or bottom of the page.

Change Print Size Picture of the Change Print Size button

Stretch or shrink the page size to fill the printed page.

This feature replaces the zoom feature that was in previous versions of Internet Explorer.

Adjust margins Picture of the vertical Adjust margin button  Picture of the horizontal Adjust margin button

Drag the horizontal or vertical markers to change where the page will print.

Page Picture of the current page display

Specify the page to display.

Print Document Picture of the Print button

Opens the Print dialog box so you can print the page using the current settings.

Changing how a page is displayed on the screen

The following table describes Print Preview options that only affect how things look on the screen. They don't affect the printed copy.

Click this
To do this
View Full Width Picture of the View Full Width button

Zoom the webpage to the width of the preview screen.

View Full Page Picture of the View Full Page button

Zoom the webpage to show the full webpage in the preview screen.

Show multiple pages Picture of the Show multiple pages button

View multiple pages on the preview screen.

First Page Picture of the First Page button

Go to the first page.

Previous Page Picture of the Previous Page button

Go to the previous page.

Next Page Picture of the Next Page button

Go to the next page.

Last Page Picture of the Last Page button

Go to the last page.

Using headers and footers

You can add additional information on the top and bottom of webpages you print. You can add things like the date or time, page numbers, window title, or webpage address. You can include items on the left, center, or right of either the header or footer, or both.

To customize the headers or footers of pages you print, do the following:

  1. Open Internet Explorer by clicking the Start button Picture of the Start button. In the search box, type Internet Explorer, and then, in the list of results, click Internet Explorer.

  2. Go to the webpage you want to print.

  3. Click the Tools button Tools button, point to Print, and then click Page Setup.
  4. In the Page Setup dialog box, click the lists under Headers and Footers, and then click the items you want to print.

Header and footer options

The following table describes how to display different kinds of information in the headers or footers of printed webpages.

To print this
Click this option in the list

Nothing

Empty

Window title

Title

Page address (URL)

URL

Date in short format (as specified by Regional and Language Options in Control Panel)

Date in short format

Date in long format (as specified by Regional and Language Options in Control Panel)

Date in long format

Time (as specified by Regional and Language Options in Control Panel)

Time

Time in 24-hour format

Time in 24hr format

Current page number

Page number

Total number of pages

Total pages

Page number of total pages

Page # of total pages

How to use print preview in Internet Explorer 7 and Internet Explorer 8

To preview and print a webpage in Internet Explorer 7 or Internet Explorer 8

  1. Open Internet Explorer by clicking the Start button Picture of the Start button. In the search box, type Internet Explorer, and then, in the list of results, click Internet Explorer.

  2. Go to the page you want to print.

  3. Click the arrow to the right of the Print button Picture of the Print button, and then click Print Preview.
  4. If you want to print a specific page, click the Next Page button Picture of the Next Page button or the Previous Page button Picture of the Previous Page button to find the page, and then click the Print Document button Picture of the Print button.
  5. In the Print dialog box, do one or more of the following:

    • To Print a single page you're viewing in Print Preview, under Page Range, click Current Page.

    • To print all pages, under Page Range, click All .

    • To print several pages in a row, under Page Range, in the Pages text box, type the first and last page, separated by a dash (for example, 2-7).

  6. Click the Print button.

Note

  • Press the Esc key at any time to exit Print Preview or the Print dialog box without printing.

  • If you go to a webpage and open Print Preview before the page is fully loaded in the browser, the page will appear blank in Print Preview.

To cancel printing in Windows Vista

  1. Open Printers by clicking the Start button Picture of the Start button, clicking Control Panel, and then clicking Printers.
  2. Double-click the printer that you are using.

  3. In the print queue, right-click the item that you want to stop printing, and then click Cancel.

To cancel printing in Windows 7

  1. Open Devices and Printers by clicking the Start button Picture of the Start button, and then, on the Start menu, clicking Devices and Printers.
  2. Click your printer's icon, and then click See what's printing on the command bar.

  3. Right-click the document waiting to be printed, click Cancel, and then click Yes.

Change how a page is displayed on the screen and printed page

The following table describes Print Preview options that affect both what you see on the screen and what appears on the printed page. More printer-specific tasks, such as printing a range of pages or choosing paper size, are set in the Print dialog box and are not set in Print Preview. When you're in Print Preview, click the Print button to open the Print dialog box. In Internet Explorer, press Ctrl+P to open the Print dialog box.

Click this
To do this
Portrait Picture of the Portrait button

Print the page vertically (portrait orientation).

Landscape  Picture of the Landscape button

Print the page horizontally (landscape orientation).

Page Setup Picture of the Page Setup button

Change paper size, orientation, or margins, and add headers or footers.

Turn headers or footers on or off Picture of the Turn headers or footers on or off button

Decide whether to print additional information (such as the date, website address, or page number) at the top or bottom of the page.

Change Print Size Picture of the Change Print Size button

Stretch or shrink the page size to fill the printed page.

This feature replaces the zoom feature that was in previous versions of Internet Explorer.

Adjust margins Picture of the vertical Adjust margin button  Picture of the horizontal Adjust margin button

Drag the horizontal or vertical markers to change where the page will print.

Page Picture of the current page display

Specify the page to display.

Print Document Picture of the Print button

Opens the Print dialog box, allowing you to print the page using the current settings.

Changing how a page is displayed on the screen

The following table describes Print Preview options that only affect how things look on the screen. They don't affect the printed copy.

Click this
To do this
View Full Width Picture of the View Full Width button

Zoom the webpage to the width of the preview screen.

View Full Page Picture of the View Full Page button

Zoom the webpage to show the full webpage in the preview screen.

Show multiple pages Picture of the Show multiple pages button

View multiple pages on the preview screen.

First Page Picture of the First Page button

Go to the first page.

Previous Page Picture of the Previous Page button

Go to the previous page.

Next Page Picture of the Next Page button

Go to the next page.

Last Page Picture of the Last Page button

Go to the last page.

Using headers and footers

You can add additional information on the top and bottom of webpages you print. You can add things like the date or time, page numbers, window title, or webpage address. You can include items on the left, center, or right of either the header or footer, or both.

To customize the headers or footers of pages you print, do the following:

  1. Open Internet Explorer by clicking the Start button Picture of the Start button. In the search box, type Internet Explorer, and then, in the list of results, click Internet Explorer.

  2. Go to the webpage you want to print.

  3. Click the arrow to the right of the Print button Picture of the Print button in the main browser window, and then click Page Setup.
  4. In the Page Setup dialog box, click the lists under Headers and Footers, and then click the items you want to print.

Header and footer options in Internet Explorer 8

The following table describes how to display different kinds of information in the headers or footers of printed webpages.

To print this
Click this option in the list

Nothing

Empty

Window title

Title

Page address (URL)

URL

Date in short format (as specified by Regional and Language Options in Control Panel)

Date in short format

Date in long format (as specified by Regional and Language Options in Control Panel)

Date in long format

Time (as specified by Regional and Language Options in Control Panel)

Time

Time in 24-hour format

Time in 24hr format

Current page number

Page number

Total number of pages

Total pages

Page number of total pages

Page # of total pages

Creating headers and footers in Internet Explorer 7

The following table describes how to print the date or time, page numbers, window titles, or page addresses to headers or footers on your printed pages. In the Header and Footer boxes, specify the information to be printed by using the text codes shown in the table. These codes can be combined with words (for example, Page &p of &P).

To print this
Type this

Window title

&w

Page address (URL)

&u

Date in short format (as specified by Regional and Language Options in Control Panel)

&d

Date in long format (as specified by Regional and Language Options in Control Panel)

&D

Time (as specified by Regional and Language Options in Control Panel)

&t

Time in 24-hour format

&T

Current page number

&p

Total number of pages

&P

Right-aligned text (put &b before text you want to be right aligned)

&b [text to right align]

Centered text (put &b before and after the text you want to be centered)

&b [text to center] &b

A single ampersand (&)

&&