Mail app for Windows

Windows 8.1, Windows RT 8.1

Settings

There are two kinds of settings in Mail – those specific to an account and those that apply to all accounts.

Settings that apply to all accounts

Here's how you can see the settings that apply to all accounts:

  1. Swipe in from the right edge of the screen, then tap Settings.
    (If you're using a mouse, point to the bottom-right corner of the screen, move the mouse pointer up, then click Settings.)

  2. Tap or click Options.

Setting What it does Options
Setting

Group messages by conversation

What it does

This is turned on by default and groups all messages that have the same subject. If you turn it off, you'll see all your messages individually.

Options

On

Off

Setting

When an unread message is selected, mark it as read

What it does

Marks messages as read when you tap or click them.

Options

On

Off

Setting

Message font

What it does

Tap or click the options you want to set the default size, font and colour of the messages you write here. You can change this at any time.

Options

N/A

Account-specific settings

Here's how you can see settings specific to an account:

  1. Swipe in from the right edge of the screen, then tap Settings.
    (If you're using a mouse, point to the bottom-right corner of the screen, move the mouse pointer up, then click Settings.)

  2. Tap or click Accounts, then choose the account you want.

Setting What it does Options
Setting

Account name

What it does

Change this to whatever you want. e.g. Hotmail-work or Outlook-personal.

Options

Enter a name for your account.

Setting

Download new emails

What it does

Decide how often you want to download emails

Options

As items arrive

Every 15 minutes

Every 30 minutes

Hourly

Manual

Setting

Download emails from

What it does

Decide how far back you want to go to see your emails.

Options

The last 3 days

The last 7 days

The last 2 weeks

The last month

Any time. Your emails might take a very long time to sync.

Setting

Organise your emails (Only for Outlook.com )

What it does

By default, your news, deals and updates from sites like Facebook, Twitter and LinkedIn will be shown in a separate view (the messages will be pulled out of your inbox). If you want emails that are newsletters and/or social updates back in your inbox, deselect the relevant option.

Options

Show newsletters separately

Show social updates separately

Setting

Show email notifications

What it does

Notifications appear in the top-right corner of your screen whenever you get an email from someone. You can also choose to only see notifications when one of your favourites emails you. If you can't change this setting, you might need to go to PC settings to change this. To learn more, see How to manage notifications for Mail, Calendar and People.

Options

All emails

Emails from favourites

Never

Setting

Automatically download external images

What it does

Decide whether you want Mail to automatically download images. If you turn this off, you can choose to download external images in messages as you read them.

Options

On

Off

Setting

Use an email signature

What it does

This allows you to create and add an email signature to all the emails you send from the account.

Options

Yes

No

Setting

Send automatic replies (For Outlook.com and Exchange accounts only)

What it does

You can turn this on to send automatic replies to people when you know you’re not going to be seeing your emails for a while.

Options

On

Off

Setting

Preferred email address (Only for Outlook.com)

What it does

Allows you to send an email using an Outlook.com alias. To learn more about aliases, see Use aliases to add email addresses to your account.

Options

Choose from your list of aliases

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