Mail app for Windows

Windows 8.1, Windows RT 8.1

Writing and sending emails

Here's how you can write and respond to email messages.

Tap To do this
Tap
New button

New button

To do this

Writing an email.

Tap or click the new button on the screen, start typing the first few letters of the name of the person you want to send an email to and choose from the list of suggestions that appear. You can continue writing a message later if you want – your draft will be saved automatically.

Tap
Send button

Send button

To do this

Sending an email.

When you've finished writing your email, tap or click the send button on the screen.

Tap
Respond button

Respond button

To do this

Replying to or forwarding an email.

Tap or click the email you want to respond to, tap or click the respond button on the screen, then choose the option you want.

Tap
Attach files button

Attach files button

To do this

Attaching a file to your email.

Tap or click the attach button and follow the on-screen instructions.

Tap
Search button

Search button

To do this

To search for an email, tap or click the search button, then enter what you're looking for in the search box. You can choose to search just the folder you're in or across all folders.

Formatting messages

Here's how you can see the formatting options for new messages:

  1. Tap or click the new button on the screen to start a new message.

  2. Swipe in from the bottom edge to see the application commands.
    (If you're using a mouse, right-click within the application.)

Here’s the list of formatting options.

Tap To do this
Tap
Button to choose font

Font

To do this

Change the font style and size

Tap
Button to choose colour

Colour

To do this

Change the font colour

Tap
Button to highlight the chosen text

Highlight

To do this

Highlight the text you’ve chosen or the text you enter

Tap
Button to bold the chosen text

Bold

To do this

Bold the text you’ve chosen or the text you enter

Tap
Button to italicise the chosen text

Italics

To do this

Italicise the text you’ve chosen or the text you enter

Tap
Button to underline the chosen text

Underline

To do this

Underline the text you’ve chosen or the text you enter

Tap
Button to add a list

List

To do this

Change the text you’ve chosen or the text you enter into a bulleted or numbered list

Tap
Button to open list of emoticons

Emoticon

To do this

Open the list of emoticons you can add to your message

Tap
Button to add link to chosen text

Hyperlink

To do this

Insert links into your email. Once you've added a link, you can edit or remove it by tapping the same button.

Tap
Button to open selected email in a new window

Open window

To do this

Open your email in a new window

Tap
Button to open more formatting options

More

To do this

See more options like Sync, Undo, Redo and Clear formatting.

Next: Organising your inbox