Windows Fax and Scan can practically turn your computer into a fax machine—a potentially big money and time saver. Before you can start faxing, your computer needs to be properly equipped.
If you're planning to send and receive faxes at home, you first need to outfit your PC with a fax modem.
A fax modem is a relatively inexpensive piece of add-on hardware that allows your computer to communicate with a fax machine over a standard phone line. The devices are sold at major computer stores and come in two varieties: internal and external.
Internal fax modems plug directly into your computer motherboard, similar to the way a video or sound card is plugged in. External fax modems are small devices that connect to the serial or USB ports.
If you're at work, another option is to see if your employer has a fax server—a dedicated computer equipped with multiple fax modems. Sending a fax using a fax server doesn't require you to add any special hardware to your PC. You just set up a connection with the fax server and go.
Once you've picked up a fax modem or found a fax server, you'll need to do a little setting up.
Before you begin, make sure you've properly installed your fax modem, and that it's plugged in to a standard analog phone line.
At the bottom of the left pane, click Fax, and then click New Fax on the toolbar to launch the Fax Setup wizard.
Click Connect to a fax modem and follow the instructions.
To set up your computer to only send faxes, not receive them, click I'll choose later; I want to create a fax now in the Fax Setup wizard.
Before you begin, make sure your computer is connected to the network and you know the network address of the fax server (for example, \\mycompanyfaxserver).
To use Fax view, click Fax at the bottom of the left pane.
Click the Tools menu, and then click Fax Accounts.
Click Add, and then, in the Fax Setup wizard, click Connect to a fax server on my network and follow the instructions.
To connect to a fax server, you might need permission from the system administrator.
With Windows Fax and Scan you can send and receive faxes, fax or e‑mail scanned documents, and forward faxes as e‑mail attachments from your computer.
Before you begin, make sure that you've attached an analog phone line to your computer. You can't use a digital phone line to send or receive faxes.
If your computer has a built-in fax modem, Windows will automatically detect it during the setup process. You can connect to one local fax modem only, although you can connect to multiple fax servers or devices on a network. If you're not sure whether your computer has a built-in fax modem, check the hardware information that came with your computer. If you have an external fax modem, follow the manufacturer's instructions for attaching it to your computer. Make sure that the modem is turned on before taking these steps.
To use Fax view, at the bottom of the left pane, click Fax.
If you're connecting to a fax device for the first time, click New Fax on the toolbar, and then, in the Fax Setup Wizard, follow the instructions for connecting to a fax modem.– or –If you've already connected to one or more fax servers or devices on a network and want to connect to a modem, click Tools, click Fax Accounts, and then click Add. In the Fax Setup Wizard, complete the steps for connecting to a fax modem.
To set up your computer to send faxes only, click I'll choose later; I want to create a fax now in the Fax Setup Wizard. Keep in mind that by choosing this option, you will be able to send faxes but you will not be able to receive them. For information on setting up your computer to receive faxes, see Receive a fax.
Before you begin, make sure that your computer is connected to the network. Also, make sure that you know the network address of the fax server (for example, \\mycompanyfaxserver) and that you have permission to connect to it. To obtain permission or to obtain the fax server address, contact a system administrator.
Click Tools, and then click Fax Accounts.
Click Add, and then, in the Fax Setup Wizard, click Connect to a fax server on my network and follow the instructions for connecting to a fax server.