When you create a new fax using Windows Fax and Scan, you can choose to send a cover page with the fax. A cover page is the first page that is printed or displayed when the fax is received. Use a cover page to:

  • Help prevent people other than your intended recipients from seeing the printed or on-screen contents of a fax, especially if the fax contains personal or confidential information.

  • Provide your contact information.

  • Indicate the priority of the fax and how you want the contents to be reviewed (for example, as confidential, for review only, or if a reply is requested).

  • Record the date and time that you sent the fax.

  • Display a note to recipients explaining why they are receiving the fax or providing additional information about the fax.

Windows Fax and Scan provides four cover pages for you to use when sending a fax, or you can create new ones. You might, for example, create a cover page that contains your personal or company logo, and then use it each time you want to send a fax to a business contact.

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To create a fax cover page

  1. Click the Start button Picture of the Start button, click All Programs, and then click Windows Fax and Scan.
  2. To use Fax view, at the bottom of the left pane, click Fax.

  3. Click Tools, click Cover Pages, and then click New.

  4. To add commonly used label and text boxes to the cover page, click Insert, and then do one or more of the following:

    • Click Recipient, and then click the type of recipient information that you want the cover page to display.

    • Click Sender, and then click the type of information that you want the cover page to display.

    • Click Message, and then click the type of information that you want the cover page to display.

  5. To add text only, click the Text button Picture of the Text button on the toolbar, and then drag your pointer to draw a text box. Type the text that you want the cover page to display. For example, you might add your company name or e-mail address so recipients can see other ways to contact you.
  6. To add a shape, click the shape on the toolbar, click the area in the cover page where you want the shape to appear, and then drag your pointer until the shape is the correct size. You might use shapes, for example, to separate text boxes.

  7. To add a picture such as a company logo or clip art, copy and paste it into any unused area in the cover page.

  8. Drag each text box to the position where you want it to appear on screen or in print.

  9. Click File, and then click Print Preview. Add, remove, or re-position text boxes and preview the cover page until you are satisfied with the results.

  10. To save your new cover page, click File, and then click Save.

To edit a fax cover page

  1. Click the Start button Picture of the Start button, click All Programs, and then click Windows Fax and Scan.
  2. To use Fax view, at the bottom of the left pane, click Fax.

  3. Click Tools, and then click Cover Pages.

  4. Select the cover page that you want to edit, and then click Open. Use the options in the Fax Cover Page editor to modify the cover page.

  5. To see how the cover page will appear on screen or in print, click File, and then click Print Preview.

  6. To save your changes, click File, and then click Save.

Note

  • To use a cover page from another program, copy the file to your Personal Cover Pages folder, which is located in the Fax folder. (The Fax folder is located in the Documents folder.)