Send a fax

To send a fax using your computer, you can use Windows Fax and Scan or other programs that you run on Windows. Before you try sending a fax, however, make sure that your computer is connected to a fax modem or fax server. For more information, see Set up your computer to send and receive faxes.

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To send a fax using Windows Fax and Scan

  1. Click the Start button Picture of the Start button, click All Programs, and then click Windows Fax and Scan.
  2. To use Fax view, at the bottom of the left pane, click Fax.

  3. On the toolbar, click New Fax.

  4. Using the options provided in the New Fax window, create a new fax, and then click Send.


  • To send a fax to more than one recipient, in the To box, type the fax numbers, separated by semicolons. You can also select recipients from your Windows Contacts folder by clicking To, and then, in the list of contacts, double-clicking each contact. Make sure that you've saved your recipients' fax numbers in the contact information.

  • When you send or receive a fax, the Fax Status Monitor automatically displays its progress. To view more information about the progress of the fax, including whether it was sent or received successfully, click View details in the Fax Status Monitor.

To send a fax using another program

To fax a document using a program other than Windows Fax and Scan, you need to "print" the document to a fax printer so it can be sent as an attachment to a fax. The attached file is automatically converted to a TIF image (.tif file) so it can be received by any fax device. For information about using print options for a program, including selecting a printer, check the Help for the program. For most programs, you can take these steps:

  1. Open the document or file that you want to send as a fax.

  2. In the program that you're using, open the Print dialog box, typically located by clicking File, and then click Print.

  3. In the Print dialog box, look for the printer selection option, which is typically located under Printer or Select Printer. In the list of available printers, click Fax.

  4. Click Print. Windows Fax and Scan opens a new fax with your file attached.

  5. In the new fax, type recipient fax numbers and any other information that you want to provide, such as a subject or a cover page note, and then click Send.