Scan a document or file

Windows Fax and Scan, which ships with this version of Windows, is optimized for scanning, viewing, and storing text documents. If you're working with pictures, you can also use Windows Photo Gallery to scan documents or pictures and store them in the Pictures folder instead. For more information, see Scan a picture.

For information about using other scanning programs, check the information that came with your scanner or check the Help for the program.

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To scan using Windows Fax and Scan

Before taking these steps, make sure that your scanner (or multifunction device with scanning capabilities) is connected to your computer and turned on.

  1. Place a document on the scanner, or, if the scanner has a document feeder, place one or more pages in the feeder. If your scanner offers both options, use the option that you prefer.

  2. Click the Start button Picture of the Start button, click All Programs, and then click Windows Fax and Scan.
  3. To use Scan view, at the bottom of the left pane, click Scan.

  4. On the toolbar, click New Scan.

  5. In the New Scan dialog box, click the Profile list, and then click Documents. The default settings for scanning a document, which you can use or change, are automatically displayed.

  6. To see how a document will appear when scanned, click Preview. If needed, change your scan settings, and then preview the document again. Repeat this step until you are satisfied with the preview results.

  7. Click Scan. When the scan is complete, Windows Fax and Scan automatically displays the document so that you can view and manage it.

Tips for scanning documents or files

  • You can crop an image before scanning it by clicking Preview in the New Scan dialog box, and then, in the preview area, dragging the handles of the cropping tool to resize the image.

  • If a page that you're scanning contains more than one picture, you can save each picture as a separate file by selecting the Preview or scan images as separate files check box.

  • If you're using a scanner with a document feeder, you can scan multiple pages of a document and save them as a single file by choosing TIF Image in the File type list.

  • If you want to change the default file name for a scanned document, right-click the scanned document in Scan view, and then click Rename.

  • If you frequently scan documents or files and want to organize them, you can create new folders in Scan view. In the left pane, right-click a folder name, and then click New Folder. To move or copy a scanned document to a folder, right-click the document, click Move to Folder, and then select the folder to which you want to move it.

    Scanned documents are stored in the Documents folder under Scanned Documents, where you can move or copy them like any other file. If you create a new folder in the Scanned Documents folder, however, the folder name will not appear in Scan view in Windows Fax and Scan until you close and reopen the program, or click the Scan folder name to collapse and then expand the list of folders.

  • You can automatically forward scanned documents to an e‑mail address or a network folder. To choose a forwarding option, click Tools, and then click Scan Routing.