Use your computer to print, scan, and fax

With Microsoft Windows XP, you can use your computer to print to paper. You can also use a scanner to convert images on paper to a computer image file that you can easily store and share. Or you can use a printer or scanner that includes a fax feature to send and receive electronic documents on your computer, across a phone line, to or from a remote fax machine.

How to print a file to paper

  1. Open the document, webpage, or email that you want to print.

  2. Click the File menu, and then click Print.

  3. In the Print dialog box, review the page range and number of copies. If you want to change the print quality or other printer settings, click the Preferences button, and then, click Print.

    Windows XP prints your document.

How to scan using the Scanner and Camera Wizard

  1. Insert the document you want to scan into your scanner.

  2. Click Start, click All Programs, click Accessories, and then click Scanner and Camera Wizard.

  3. The Scanner and Camera Wizard appears. Click Next.

  4. On the Choose Scanning Preferences page, click the Picture type option that best matches the paper you are scanning, and then click Next.

  5. On the Picture Name and Destination page, type a name for your image, select JPG as the file format, select the folder where you would like the scanned image to be saved, and then click Next.

  6. Windows XP scans your document. On the Other Options page, click Nothing. Then, click Next.

  7. On the Completing the Scanner and Camera Wizard page, you can view your scanned document by clicking the link shown. If you are not satisfied with the results, click Back to return to the Choose Scanning Preferences page, adjust your settings, and try your scan again. Repeat until you are satisfied. Click Finish to close the wizard and open the folder containing your scanned document.

    Once you have scanned a document, you can send it in email or fax it to others.

How to fax

You can send and receive faxes using your computer's fax/modem. If the document you want to fax is on paper, scan it first, and then send the scanned image. When you receive a fax, your computer saves it as an image file which you can save or print.

To prepare your computer to send and receive faxes, first connect your computer's modem to your phone line using a standard phone cable. Then prepare your computer.

Hiển thị tất cả

To install the fax component

  1. Log on as a computer administrator. If you are not sure if your account is an administrator account, you can try to install the fax component. If your account does not have computer administrator privileges, you will receive a message and setup will stop.

  2. Click Start, and then click Control Panel.

  3. In Control Panel, click Add or Remove Programs.

  4. Click Add/Remove Windows Components to start the Windows Components Wizard.

  5. In the Components list, select the Fax Services check box, and then click Next. If the Fax Services check box is already selected, click Cancel. You do not need to install the fax component.

  6. Setup installs the fax component. If you are prompted, insert the Microsoft Windows XP CD, and then click OK.

  7. Click Finish, and then click Close. Move on to the next section to configure the fax service.

To configure the fax service

  1. Click Start, click All Programs, click Accessories, click Communications, click Fax, and then click Fax Console.

  2. The Fax Configuration Wizard starts. Click Next.

  3. On the Sender Information page, type the information that you want to appear on your fax cover page. You do not have to complete every box. Then, click Next.

  4. The Fax Configuration Wizard displays the Select Device for Sending or Receiving Faxes page. If you want to be able to receive incoming faxes, select the Enable Receive check box. If the phone line you connected to your computer is for faxes only, click Automatically answer after. If you want to manually answer incoming faxes, click Manual answer. Then, click Next.

  5. On the Transmitting Subscriber Identification (TSID) page, type the information that you want to use in the TSID box. Typically, this consists of a fax number and either a business name or your name. Click Next.

  6. On the Called Subscriber Identification (CSID) page, type your information in the CSID box. The CSID that you type displays on the fax machine from where the fax originates. This number helps you confirm that you are sending the fax to the correct recipient. The CSID is typically the same as the TSID. Click Next.

  7. On the Routing Options page, choose whether to automatically print a fax. If you do not automatically print incoming faxes, they will be available in the Fax Console. Select the Print it on check box if you want each of the faxes that you receive to be automatically printed. Then, click Next.

  8. On the Completing the Fax Configuration Wizard page, click Finish.

  9. The Fax Configuration Wizard closes, and a Windows Security Alert opens. If prompted, click Unblock.

    Your computer is now ready to send and, optionally, receive faxes. You can use the Fax Console to browse incoming or outgoing faxes, or to manually receive a fax.

To send a fax

  1. Open the document, webpage, or email message you want to fax.

  2. On the File menu, click Print.

  3. In the Print dialog box, under Select Printer, click Fax, and then click Print.

  4. On the Welcome to the Send Fax Wizard page, click Next.

  5. On the Recipient Information page, type the recipient name in the To box. Type the recipient fax number in the Fax number box. If you want to send the fax to more than one recipient, type the recipient information in the appropriate boxes, and then click Add. The recipient appears in the list, and the boxes are cleared so that you can enter additional recipient information. When you have finished adding recipients, click Next.

  6. On the Preparing the Cover Page page, select the Select a cover page template with the following information check box. Click the template that you want in the Cover page template list. Complete the Subject line box and, optionally, the Note box. Then, click Next.

  7. On the Schedule page, click Next.

  8. On the Completing the Send Fax Wizard page, click Finish.

    Your computer automatically connects with the remote fax machine and sends the fax with a cover sheet. If your original is on paper, scan it first, and then fax the scanned image.

To view faxes you have received

  1. Click Start, click All Programs, click Accessories, click Communications, click Fax, and then click Fax Console.

  2. In the Fax Console, click Inbox. Received faxes are displayed in the right pane.

To manually receive a fax

  1. Click Start, click All Programs, click Accessories, click Communications, click Fax, and then click Fax Console.

  2. Click File, and then click Receive a fax now.

    The Fax Monitor appears and waits for the incoming fax. When the phone rings, the Fax Monitor will automatically answer, connect with the remote fax machine, and receive the fax. After you have received the fax, you can leave the Fax Monitor open to automatically receive more faxes, or you can close it to manually receive faxes.