Windows Fax and Scan can practically turn your computer into a fax machine—a potentially big money and time saver. Before you can start faxing, your computer needs to be properly equipped.
If you're planning to send and receive faxes at home, you first need to outfit your PC with a fax modem.
A fax modem is a relatively inexpensive piece of add-on hardware that allows your computer to communicate with a fax machine over a standard phone line. The devices are sold at major computer stores and come in two varieties: internal and external.
Internal fax modems plug directly into your computer motherboard, similar to the way a video or sound card is plugged in. External fax modems are small devices that connect to the serial or USB ports.
If you're at work, another option is to see if your employer has a fax server—a dedicated computer equipped with multiple fax modems. Sending a fax using a fax server doesn't require you to add any special hardware to your PC. You just set up a connection with the fax server and go.
Once you've picked up a fax modem or found a fax server, you'll need to do a little setting up.
Before you begin, make sure you've properly installed your fax modem, and that it's plugged in to a standard analog phone line.
At the bottom of the left pane, click Fax, and then click New Fax on the toolbar to launch the Fax Setup wizard.
Click Connect to a fax modem and follow the instructions.
To set up your computer to only send faxes, not receive them, click I'll choose later; I want to create a fax now in the Fax Setup wizard.
Before you begin, make sure your computer is connected to the network and you know the network address of the fax server (for example, \\mycompanyfaxserver).
To use Fax view, click Fax at the bottom of the left pane.
Click the Tools menu, and then click Fax Accounts.
Click Add, and then, in the Fax Setup wizard, click Connect to a fax server on my network and follow the instructions.
To connect to a fax server, you might need permission from the system administrator.