Demo: Printing

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This demo shows you the basics of printing a document in Windows. Learn how to access the Print command and choose which pages to print, the number of copies, and the page orientation. You'll also find out how to preview your document before printing it.

Read the transcript

Printers are devices that print text and graphics from your computer onto paper. Let's take a look at how you print documents and the settings you can use to get the best results.

First, you should make sure that your printer is connected to your computer and turned on. Let's print a document now. You do it basically the same way in all Windows programs. The Print command is usually on the File menu. So, to print a document, you click the File menu, and then click Print.

But before we print, let's look at some of our options. If your document has several pages, you can choose exactly which pages you want to print. Say you want to print only the first five pages. Here, next to Pages, you would type 1-5. If you wanted to print just the second and the fourth pages, you would type 2,4...like this.

You can also print more than one copy at a time. Under Number of Copies, you type how many you want to print. Or you can click these small arrows to select a number.

Okay, let's go ahead and print. When your document is printing, this symbol will display here at the bottom of your screen.

Another thing you might want to do is change how your document is positioned on the paper. In most programs, you can change the positioning, which is called the orientation, by clicking Page Setup on the File menu.

You have two orientation options: Portrait and Landscape. Portrait orients the page for vertical viewing...like this. Landscape orients the page for horizontal viewing...like this. Let's go with Landscape.

Notice that you can change how wide you want the margins to be, and other settings, too. To confirm the new settings, you click OK.

This document is ready to print, but let's preview what it will look like before we print. To see a preview, you click Print Preview on the File menu. Print Preview shows exactly how the pages will print. If you like what you see, you can print from here.

Now you know the basics of printing a document.